As the fall season approaches, facility managers (FMs) face a critical period of preparation and transition. September marks the beginning of new challenges, from preparing buildings and grounds for colder weather to executing essential maintenance tasks that have long-term impacts on facility performance. During this time, quick, accurate, and reliable data collection becomes more crucial than ever. ProxyPics can help FMs stay ahead of these tasks by offering real-time insights, tailored specifically to meet the demands of facility management.
Here’s how ProxyPics can help you as the season shifts:
Seasonal Transitions & Facility Assessments
In September, FMs need to shift their focus to preparing exterior assets for the fall and winter months. This includes assessing roofs, gutters, parking lots, and exterior signage for wear and tear that could worsen as colder weather sets in. ProxyPics offers real-time, on-site data collection, allowing facility managers to get a detailed view of all their critical assets without needing to physically visit each location.
Our Self-Inspection feature allows facility managers to leverage on-site staff to collect real-time data using our app, eliminating the need for multiple site visits. FMs can easily manage these inspections remotely and receive detailed images of critical areas like parking lots and building exteriors.
If FMs prefer not to use their own staff, ProxyPics offers access to a panel of over 180,000 trained proxies who can be instantly deployed to perform the inspections on their behalf. On-site manager signatures can be collected directly within the app to verify that the inspection was completed accurately. This flexibility ensures that FMs get the critical data they need, verified and authenticated, without compromising on time or quality.
Preventive Maintenance Audits
September is also the perfect time for FMs to conduct preventive maintenance audits. As the temperatures begin to drop, systems such as HVAC, boilers, and exterior lighting require thorough checks to ensure they’ll function optimally in the months ahead. ProxyPics enables facility managers to streamline this process by delivering detailed, location-specific images of essential infrastructure components.
FMs can remotely verify the condition of HVAC systems, roof membranes, and plumbing installations via ProxyPics' photo submissions. These images provide the essential data needed for scheduling preventative maintenance, ensuring that critical equipment is serviced before it fails under seasonal pressure.
Expedited Work Order Management
September is often a crunch time for closing out summer projects and addressing any backlog of maintenance tasks. Managing multiple work orders, service requests, and ongoing repairs can feel like a juggling act, especially when deadlines loom. This is where ProxyPics steps in to help FMs keep their workflows on track.
Managing vendor tasks such as landscaping, pavement repairs, and preparations for snow removal requires precise data to ensure that work is done correctly and on budget. ProxyTakeOffs utilize the latest aerial mapping technologies to provide detailed measurements of turf areas, pavement square footage, or snow-covered surfaces. This data helps FMs make informed decisions, bid confidently on projects, and manage vendor performance with accuracy, ensuring that all site preparation is up to standard.
Safety & Compliance Inspections
As the seasons change, safety remains a top priority for facility managers. Ensuring that properties comply with OSHA, ADA, and other safety regulations becomes especially critical when dealing with changes in weather that may impact operational safety. The wear and tear from summer heat on ramps, sidewalks, and parking areas often worsens with the onset of colder, wetter weather. As temperatures drop and leaves, rain, or even snow accumulate, surfaces can become hazardous, increasing the risk of non-compliance with ADA standards.
Our 3D LiDAR measurements provide a proactive solution for facility managers by offering detailed, real-time 3D immersive models of critical ADA compliance areas, such as ramps, doorways, and accessible parking spots. The precision of LiDAR technology allows FMs to catch small changes in surface elevations, slope angles, and other measurements that could pose a risk during the colder months. With this data, FMs can ensure that all accessibility features are properly maintained and ready for the seasonal shift, preventing hazards like icy or uneven surfaces that could hinder mobility or pose safety risks.
Managing Seasonal Vendors & Contractors
September also marks a busy time for managing external vendors who handle everything from landscaping to snow removal preparations. FMs can use ProxyPics to visually verify vendor work at multiple locations, ensuring tasks are completed on time and up to standard. For instance, if a landscaping vendor is scheduled to prepare the grounds for fall, FMs can use ProxyPics to confirm whether lawn aeration, mulching, or tree trimming tasks have been executed properly. This level of visibility helps hold vendors accountable while reducing the need for in-person site visits.
Whether you’re planning repairs, HVAC upgrades, or exterior renovations, having a visual baseline of your current assets is necessary. With ProxyPics, FMs can quickly access a digital archive of past inspections and assessments, helping streamline the capital planning process for the upcoming year.
Stay ahead of the curve this fall—let ProxyPics be your partner in efficient facility management. Click here to get started!
